Unlike the Health & Safety Policy which is a single document: the Site Specific Safety Plan or SSSP (triple S P) is created for each individual site.

Many sites are very similar in the hazards they present, but no two sites are exactly the same.
One site might be a higher wind zone, one might have a crazy client, one might be in a neighbourhood where kids are more likely to use the site as a play ground.
They all have their subtle differences.

This is to make sure multiple PCBU's (A PCBU is a ‘person conducting a business or undertaking’) have consulted each other before you begin.
If there is only one builder, this is not necessary. If there are more than 2, you might want to consider having multiple SSSP's.

This is the guts of any SSSP.
It is where you keep a list of the hazards introduced, your risk assessment (use the table in the SSSP) and possible controls.
Toolbox talks should involve discussions on which controls should be implemented.

This only needs to be done for high risk activity, new or complex activity, or when a contract specifies a task analysis.
You breakdown the job into tasks, identify the hazards related to that task and determine the controls (which should all be in your hazard register)

This is one of two documents that are mandatory.
You MUST have a Hazard Register on site

This is a record of the competencies, certificates and qualifications your staff have. It can be a good selling point with clients if you have well qualified workers.

You should establish emergency plans and communicate these with everybody who comes on site through inductions.

A means of documenting your toolbox talks.
This is proof you have communicated and engaged workers with health and safety decisions.
You must engage your workers. This is one way of recording that.

This list is a backup to make sure you don't forget anything. It should be done at least once a week.

This is mandatory. It is the only other part of the SSSP that is a MUST have.

A PCBU is a ‘person conducting a business or undertaking’.
While a PCBU may be an individual person or an organisation, in most cases the PCBU will be an organisation (for example, a business entity such as a company).
An individual, such as a sole trader, can also be a PCBU.

While the terms ‘business’ and ‘undertaking’ are not defined in HSWA, the usual meanings of these terms are:
    ‘business’: an activity carried out with the intention of making a profit or gain
    ‘undertaking’: an activity that is non-commercial in nature (eg certain activities of a local authority).

Individuals or organisations can be PCBUs if they carry out work, regardless of their legal structure.

Examples of PCBUs are:

• A business in the form of an incorporated company.

• A sole trader or self-employed person.

• A general partner in a partnership (if the partnership is a limited partnership).

• A partner in a partnership (if the partnership is not a limited partnership).

• An organisation created by legislation (eg government department, university, school or local authority).

The following are not PCBUs:

• volunteer associations

• home occupiers who employ or engage someone to do work around the home

• persons to the extent they are solely a worker or an officer in the business or undertaking

• statutory officers to the extent they are officers or workers in the business or undertaking

• other persons declared by regulations not to be PCBUs for the purposes of HSWA or any provision of the Act

Example:

Kitchen Construction Limited (KCL) operates a small business which specialises in building and renovating kitchens.
Simon is KCL’s sole director.
KCL employs several full-time staff and regularly contracts Jill, a self-employed electrician, to do electrical work for KCL’s projects.
KCL is a PCBU conducting the business of building and renovating kitchens.
KCL’s employees are workers of KCL (so are not PCBUs).
Simon is an officer of KCL (so is not a PCBU).
Jill is a PCBU conducting her electrical business.
Jill is also a worker of KCL because she is engaged by KCL to complete electrical work on KCL’s projects.

All PCBUs have the primary duty of care.

HSWA does not define legal entities, it only defines a Person Conducting a Business or Undertaking (PCBU).
The legal form of a PCBU is not relevant in terms of its coverage by, and duties under, HSWA.
If an organisation meets the definition of a PCBU it has the duties of a PCBU regardless of its legal construct.

There is a legal ‘high-risk’ category which has special rules about health and safety representatives (HSRs) and health and safety committees (HSCs). (Refer to HSWA s62(4b) and s66(3b)).

Specifically:

All businesses with 20 or more workers or who are in one of the high-risk sectors or industries listed in the Regulations for Worker Engagement, Participation and Representation, must:

Arrange the election of HSRs if requested by a worker, and consider whether to set up an HSC if one is requested by an HSR or five or more workers.
The high-risk sectors or industries this relates to are defined using the Australia New Zealand Standard Industry Classification (ANZSIC) codes, and include the following:

• A02 Aquaculture

• A03 Forestry and logging

• A04 Fishing, hunting, and trapping

• B06 Coal mining

• C11 Food product manufacturing

• D28 Water supply, sewerage, and drainage services

• D29 Waste collection, treatment, and disposal services

• E30 Building construction

• E31 Heavy and civil engineering construction

• E32 Construction services.